ET-PP INFRA-DEV Annual Meeting
UPF Barcelona School of Management - Barcelona
The ET-PP INFRA-DEV Annual Meeting will be held from 22nd to 24th July 2025 in Barcelona, hosted by the the Institut de Física d'Altes Energies (IFAE). The venue is the UPF (School of Management) Campus in Barcelona city centre.
The coordinators of the different ET-PP work packages, the coordinators of the ET boards, and the members of the ET governing boards and other ET key actors will meet to analyse the outcome of the ET-PP RP2 review, report on the status of the ET-PP activities, define the plan for the rest of the project, and discuss the post-ET-PP phase transition.
Sponsored by IFAE
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9:00 AM
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9:10 AM
Registation
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9:10 AM
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9:25 AM
Welcome coffee 15m Koiné Galery - Ground Floor
Koiné Galery - Ground Floor
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9:25 AM
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11:30 AM
Plenary: Introductions & Overviews & Goals Auditorium
Auditorium
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9:25 AM
Welcome 5mSpeaker: Eugenio Coccia (IFAE)
- 9:30 AM
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9:45 AM
News from ETO 20mSpeaker: Andreas Freise (NIKHEF), Fernando Ferroni (INFN)
- 10:05 AM
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10:25 AM
ET beam pipe activities @ CERN 20mSpeaker: Paolo Chiggiato (CERN)
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10:45 AM
News from Sardinia 15mSpeaker: Giovanni Bisoffi (INFN)
- 11:00 AM
- 11:15 AM
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9:25 AM
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11:30 AM
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12:00 PM
Coffee Break 30m Terrace -- Floor 7
Terrace -- Floor 7
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12:00 PM
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1:30 PM
Parallel: ETO-WP5-WP6-Preliminary DET TDR (D6.4) Auditorirum
Auditorirum
Convener: Harald Lueck (AEI), Christian Olivetto(Paris-Saclay), Alessandro Variola (INFN)-
12:00 PM
Discussion 1h 30m
First discussion point:
Clarify the scope, objectives, and expected outcomes of deliverable D6.4 (Preliminary Detector TDR).
This clarification will allow us to validate the parameters of the deliverable more precisely and serve as a foundation for presenting the document at the conclusion of the ET-PP project.
Second point
Keep under WP6 coordination the deliverable D6.4
Feedback from ETO on strategy for pre TDR publication and follows up
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12:00 PM
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12:00 PM
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1:30 PM
Parallel: WP4-WP5-WP8-WP9 - ET Sustainable Development Implementation Strategy, ET Environmental impact ; ET CO2 footprint (D9.1, D9.2, D9.3) Room 608
Room 608
Convener: Maria Marsella (NFN), Francesca Spagnuolo (EGO)-
12:00 PM
Discussion 1h 30m
12:00-12:15 - Presentation of the situation and ongoing activities, our plan, timeline, stakeholder involvement, and the need to identify contact persons - Chair: Maria Marsella, Francesca Spagnuolo
12:15-12:30 - The economic significance of sustainable methods for managing excavated materials for the ET (WP9) - Robert Galler
12:30-12:40 - Focus on D9.2 - Discussion (Chair: Maria Marsella, ARUP)
12:40-13:30 - Focus on D9.3 - Discussion & Conclusion (Chair: Disha Sawant, ARUP)
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12:00 PM
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12:00 PM
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1:30 PM
Parallel: WP7 - Industrial engagement, industrial returns, intelectual properly (D7.2, D7.3, D7.4) Room 607
Room 607
Convener: Mauro Morandin (INFN), Rob van der Meer (NIKHEF)-
12:00 PM
Discussion 10m
7.2 - Industry engagement activities
Events organized by ET (goal, content, audience (who and how many), tentative dates, possible venue(s), program committee, local support, costs, ...)Sustainability workshop - Mauro [10']
Computing workshop - Mauro [10']
Detector technology workshop - Rob [10']
Participation in other events
National and International events - Javier, ... [10']
Other actions ? - All [5']
Discussion (also with WP10 if available)7.3 - Activities in the last period of ET-PP
Current plans - Isaac [10']Discussion
Procurement strategic aspect relevant for ET-PP (if WP3 can participate)
Synergic activities going on at European level - Kazik [10'] -
12:10 PM
Synergic activities going on at European level 10m
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12:00 PM
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1:30 PM
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2:45 PM
Lunch 1h 15m
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2:45 PM
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3:30 PM
Draft time for preparing reporting on parallel sessions (in parallel) 45m Same rooms as parallel sessions
Same rooms as parallel sessions
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3:30 PM
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4:30 PM
Plenary: Reports from Parallel Sessions Auditorium
Auditorium
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3:30 PM
Report 1: Detector TDR 20mSpeaker: Harald Lueck (AEI), Michele Punturo (INFN), Paolo Chiggiato (CERN)
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3:50 PM
Report 2: Industrial Session 20mSpeaker: Mauro Morandin (INFN), Rob van der Meer (NIKHEF)
- 4:10 PM
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3:30 PM
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4:30 PM
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5:00 PM
Coffee Break 30m Terrace - Floor 7
Terrace - Floor 7
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5:00 PM
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6:00 PM
Plenary: Discussion Auditorium
Auditorium
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8:00 PM
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10:00 PM
Dinner 2h
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9:00 AM
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9:10 AM
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9:00 AM
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10:30 AM
Parallel: ETO-WP6-WP8 - Computing and Data Access Policy & ET DMP (D6.6, D8.1, D8.2,D8.3) Auditorium
Auditorium
Convener: Nadia Tonello (BSC), Achim Stahl (DESY), Michele Punturo (INFN)-
9:00 AM
Discussion 1h 30m
This session will address the following comment from the reviewers to D8.1:
- The plans for low latency gravitational wave strain data production and public dissemination of calibrated data, data quality flags, and their revisions, is lacking. The report must include this.
From the WP8 side, we must present a plan and associated requirements estimation for public release of GW strain data (and metadata) for ET, based on two potential public data release policy options:
a) The Cosmic Explorer public release data model [1], based on immediate (as close to real-time as possible) public data release
b) The LVK embargo based data release model, based on public data release after a given embargo period (i.e. 18-24 months).From the WP6 side, we need a carefully formulated reply to the question "when will the data be made public?". We need to be clear that (a) is an option that is being fully investigated, even if the decision is a complicated process that may still take time.
[1] https://arxiv.org/pdf/2109.09882
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9:00 AM
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9:00 AM
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10:30 AM
Parallel: WP2 - WP3 - Governance, Legal Entity and Financial Models (D2.3, D2.4, D3.1, D3.2, D3.3) Room 607
Room 607
Convener: Chiara Arina (Louvain), Miriam E.H. Roelofs (NIKHEF), Fernando Ferroni (INFN), Thomas Berghoefer (DESY), Federico Ferrini (INFN)-
9:00 AM
Discussion 1h 30m
Brainstorm on amendment Del.2.3.
Boundary conditions
Support the evolution of ETO and ET project
Possible options
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9:00 AM
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10:30 AM
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11:00 AM
Draft time for preparing reports (in parallel) 30m Same as parallel sessions
Same as parallel sessions
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11:00 AM
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11:30 AM
Coffee Break 30m Terrace - Floor 7
Terrace - Floor 7
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11:30 AM
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1:00 PM
Parallel: ETO-ETC-WP10 - Education, Outreach and Citizen Engagement (D10.4, D10.5) & ET Web Room 607
Room 607
Convener: Dorota Rosinska (UW), Vincenzo Napolano (EGO), Martine Oudenhoven (NIKHEF),-
11:30 AM
Discussion 50m
11:30-13:00
-Welcome – 3 min (D. Rosinska)
-ET social media & website – 17 min (Y. Hoika,V. Napolano, M.Oudenhoven)
-D10.4 ET bank of graphics and multimedia resources -35 min (S. Rieger,I. Cordero, L. Conti)-From Science to Society: Cultivating the Next Generation through the Einstein Telescope -10min, Matteo Tuveri
-D10.5: ERC mentorship and training programme 25 min (M. Hendry, M. Biesiada, D. Rosinska)
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11:30 AM
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11:30 AM
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1:00 PM
Parallel: ETO-WP5-WP6 - RI TDRs (D6.3, D6.5) Auditorium
Auditorium
Convener: Harald Lueck (AEI), Christian Olivetto(Paris-Saclay), Alessandro Variola (INFN), Patrick Werneke (NIKHEF),Maria Marsella (INFN)-
11:30 AM
Discussion 1h 30m
First discussion point:
Conclude D6.5 (RI TDR) is not in the scope of ET-PP
Clarify the scope, objectives, and expected outcomes of deliverable D6.3 (Preliminary RI TDR).
This clarification will allow us to validate the parameters of the deliverable more precisely and serve as a foundation for presenting the document at the conclusion of the ET-PP project.
Second discussion point:
Move responsibility of the deliverable D6.3 from WP6 to WP5
Third discussion point:
Analyse of impact on Engineering Department and Project Office for ET-PP period but also for next phase of ET project
Fourth point:
To prepare for any eventuality, discuss the consequences if we are unable to produce this deliverable on time.
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11:30 AM
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1:00 PM
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1:30 PM
Draft time for preparing reports (in parallel) 30m Same rooms as parallel sessions
Same rooms as parallel sessions
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1:30 PM
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2:30 PM
Lunch 1h
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2:30 PM
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4:00 PM
Plenary: Report from Parallel Sessions Auditorium
Auditorium
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2:30 PM
Report 4: Computing, Data Access and DMP 20mSpeaker: Nadia Tonello
- 2:50 PM
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3:10 PM
Report 6: Governance and legal entity 25mSpeaker: Miriam E.H. Roelofs
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3:35 PM
Report 7: Communication and WebPage 25mSpeaker: Dorota Rosinska
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2:30 PM
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4:00 PM
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4:35 PM
Coffee Break 35m Ground Floor
Ground Floor
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4:35 PM
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5:00 PM
Plenary: Discussion Auditorium
Auditorium
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9:00 AM
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10:30 AM
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9:00 AM
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10:30 AM
Plenary: ET-PP Answers to RP2 -- Preparation of GA amendment and next Steps. / Discussion on new INFRA-DEV proposal Auditorium
Auditorium
Convener: Mario Martinez (ICREA/IFAE)-
9:00 AM
Review of ET-PP reaction to EC RP2 review report 20mSpeaker: Mario Martinez (ICREA/IFAE)
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9:20 AM
Financial Statements -- RP2 and forecast for GA preparation 15mSpeaker: Arnau PICO (IFAE)
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9:35 AM
Overview of GA amendment preparation 25m
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10:00 AM
New INFRA-DEV proposal discussion 30mSpeakers: Daniela Trani (NIKHEF), Monique Bossi (INFN)
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9:00 AM
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10:30 AM
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11:00 AM
Coffee Break 30m Terrace - Floor 7
Terrace - Floor 7
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11:00 AM
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12:00 PM
Plenary: Post-ET-PP discussion Auditorium
Auditorium
Convener: Andreas Freise (NIKHEF)-
11:00 AM
Discussion 1h
- How to transfer ET-PP related activities to ETO in the future?
- How to retain people from the ET-PP WP in ET?
- Beyond the ET-PP deliverables, what are the next tasks?
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11:00 AM
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12:00 PM
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12:02 PM
End of the meeting 2m
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9:00 AM
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10:30 AM